Loyal to the Microsoft ecosystem? Then Outlook is probably a familiar sight to you. You can make using your preferred platform even more wonderful through the power of automation—just snag our Send email form template.

The template provides you a form to help you draft and send emails. The form has customizable fields that let you tailor your message just so and structure your emails consistently every time—perfect if you’re busy blasting off multiple messages a day.

Zapier products the template uses

• Interfaces — an automated form, page, and app builder for collecting data
• Tables — databases that let you track and automate your data
• Zaps — automated workflows
• Canvas — a diagramming tool that helps you visualize your workflows

How our send email form template works

This template uses Interfaces, Tables, Zaps, and Canvas to create a seamless email composition and sending process for you.

Here's how it works:

• Start by designing your form with all the necessary fields for composing an email (the recipient's email address, the subject line, and email body). Further customize the form to do things like specify CC and BCC recipients, attach files, or schedule the email for future sending, or even request read and delivery receipts.
• Once all the fields are configured and you submit the form, a Zap sends the email through Microsoft Outlook, automating the entire process.
• You can use Tables to store and manage email data entered in the form, like recipient lists or email templates.
• Canvas can help you visualize and design complex email workflows—a big help if you're integrating this template into a larger automation process.

This process not only saves you time but also helps you stay consistent and accurate across your communications.

Who should use this template

Any Microsoft user who sends many similar emails or just needs more structure in their email-writing process is going to love this template, including:

• Business professionals who frequently send detailed or structured emails • Marketing teams creating consistent email campaigns • Customer service representatives sending personalized responses • Executive assistants managing complex communications • Project managers coordinating team updates • Small business owners improving their email marketing efforts • Virtual assistants handling diverse email tasks • Sales teams sending quick, personalized follow-ups • HR departments distributing company-wide announcements • Educators or trainers sending course materials to students

Key benefits of this form template

• Increase your efficiency: Streamline your email composition process, saving you valuable time • Improve your accuracy: Reduce errors and omissions with a comprehensive form structure • Write more consistent emails: Keep up your professional image with standardized email formats