To set up a successful webinar, all you need is ,something, you can talk about for 30 minutes to an hour, along with an audience willing to listen. (Okay, we’re making it sound easy.) But once you get some attendees, the live interaction you have with them can pave the way for deeper connections and more sales. You don't even need to fuss over logistics. Instead of pouring all your energy into struggling with adding attendees to Zoom (or paying someone to do that for you), relax and let automation handle it.

Our template can help you automate the registration process using a simple-to-use form. The form gathers registration details for each webinar attendee and automatically sends that info to Zoom—so you can focus on being an engaging host.

Zapier products the template uses

• Interfaces — an automated form, page, and app builder for collecting data
• Tables — databases that let you track and automate your data
• Zaps — automated workflows
• Canvas — a diagramming tool that helps you visualize your workflows

How Zapier's add webinar attendee template works

This template uses Zapier's suite of products to streamline your Zoom webinar registration process.

Here's how it works:

• Create a custom registration form using Interfaces. Include essential fields like name and email—and any other information you collect from your attendees.
• Set up a Zap that triggers when someone submits the registration form.
• Use Tables to store and organize the registrant information. This creates a centralized database of all your webinar attendees.
• Configure the Zap to send the collected data to Zoom using the "Create Webinar Registrant" action. This automatically registers the attendee for your Zoom webinar.
• Use Canvas to visualize and customize your workflow, which will empower you to add extra steps easily, like sending confirmation emails or updating your CRM.

This automated process eliminates manual data entry, reduces errors, and ensures a smooth registration experience for your attendees.

Who should use this template

The Add webinar attendee form template is perfect for:

• Event organizers looking to streamline virtual event registrations
• Marketing teams managing webinars and online product demonstrations
• Educators organizing online courses, lectures, or training sessions
• Business professionals coordinating team meetings or client presentations
• Nonprofit organizations managing attendee information for virtual fundraisers
• Freelancers and consultants scheduling one-on-one or group sessions

If you regularly host Zoom webinars and want to simplify your registration process, this template is for you.

Key Benefits This Form Template

• Time-saving automation: Stop manually entering data and losing time to admin work
• Enhanced user experience: Give your audience a smooth, professional registration process
• Improved data accuracy: Reduce errors by automating the data transfer to Zoom